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Comparing & Choosing a Music Student or Studio Management Software
By Mike Roman
Once you have more than two or three music students, it essential to develop a hassle-free system to track student schedules, invoices, payments, books you may lend out, emails you send. You can use something as simple as a spreadsheet, but the pay-off for using an online system made specifically for music teachers can be quite large. Personalized Attention for Each Student
The biggest benefit to using a specialized system is the personal attention you can give to each student. The right system will allow you to keep notes on each student, send personalized reminders, send personalized invoices, etc. Some online music student management systems will even allow you to create profiles and accounts for your students and the parents of students. This can save you time as students are empowered to keep track of their own progress and their own schedules. You will also be seen as a very professional and classy music teacher. This will increase positive word-of-mouth recommendations. Unique Challenges and Considerations when Selecting a Student Management System
I have spent many years developing registration systems for camps, clubs, field trip programs, libraries, and volunteer programs. All of these systems present unique but fun challenges that must be considered when using a scheduling or management system successfully. Some essential features to look for in any music student management software *Must be web-based
*Allow you to easily and students and student families
*Allow you to easily schedule and edit student lesson times
*Allow easy access to a scheduling calendar
*Integrate with online payment gateways like Paypal
*Create automatic lesson reminders through email
*Generate registration forms where new students can sign-up online
Some other points to consider when looking at a music lesson management tool
*How will the system integrate with your current website?
*If you don’t have a website, does the system allow you to create a simple website.
*Will the system easily handle billing for entire families?
*Will the system generate reports you need to track incoming money?
*Can the system easily handle make-up lessons? These are some of the most important points to consider when you begin to expand your music lesson business. Next Steps
It is best to look for a system that you can try out for free and explore for 10 or 15 minutes. If you can easily find the important features mentioned above, you should sign-up and begin utilizing a great tool. You will be on your way to a better served collection of music students. I recommend trying Music Teacher’s Helper for individual teachers or Try Studio Helper for those managing an entire studio. Good luck!
Mike Roman has a B.A. in Music from Xavier University and will complete this year a Master of Science in Organizational Leadership from The College of Mount St. Joseph in Cincinnati, OH. He has taught private guitar lessons for over 10 years and taught K-8 music for four years. He is currently the program and camp director at Gorman Heritage Farm, an educational farm in Cincinnati. He is the Social Media Coordinator for the Farm-Based Education Association. He is also currently a guitar instructor at The Evendale Cultural Arts Center in Evendale, OH. Over the past four years he has developed applications on the Zoho Creator platform. He specializes in camp registration applications. He has built custom registrations systems for his own camp and a camp in Ontario, Canada. He has also built a school field trip registration application, a club registration application, and a volunteer management application. Please contact him with questions or projects.
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Music Teacher's Helper
| Studio Helper
PLEASE VISIT THE CONTRIBUTOR'S WEBSITE
 |  | nick appreciated this intel. Mar 8, 2011 |  | | biblefreeorg liked this intel. Mar 8, 2011 |  | | sheilamarie liked this intel. Mar 8, 2011 |  | | adac respected this intel. Mar 8, 2011 |
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Interesting, I develop web apps, but I never even knew there is software for such a thing. Why can't you simply tell Tom to show up at 3 o'clock, Dick at 4 o'clock, and Harry at 5 o'clock every day? Why is there a need for software?
 | | nick Mar 8, 2011 01:57 | |
CONTRIBUTOR'S REPLY
As you mention, if you have two or three students to schedule, there may not be a need for a system. Pen and paper can work just fine.
The need is apparent once you have more than two or three students. The issue of scheduling is one area where automatic email reminders is very useful.
Online systems can also allow you to track the money you are making, the money you are owed, along with generating reports for tax purposes.
The opportunity to allow students to track their own progress online is also very appealing.
Thank you for sharing this well detailed and well written intel, Mike.
The training required to learn music, is so beneficial to our young people. Working toward accomplishment, step by step, and then the reward of getting there.
Keep up the good work.
Best wishes.
Frederick
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This intel was contributed by mercin
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